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Frequently Asked Questions about Word

Documents and templates

Headers and footers and page numbers

Find-and-replace

A few words about Word's draw layer

Working with graphics

Printing

Customizing Word

Unexpected behavior

Miscellaneous How-To . . .

How Word Differs from WordPerfect

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Miscellaneous how to . . .

Click a topic:

List all shortcut keys supported by Word.

Prevent a date from changing automatically.

Display white text on a black background.

Cycle through all open documents with a hot-key.

Jump to the location where the last edit took place.

Save a preview image of a document or template.

Modify the path or filename in a series of hyperlink fields.

Create a space between two buttons on a command bar.

Control where a page break occurs within a table.

List all shortcut keys supported by Word. <Top of Page>

Solution:
1. Select Macro|Macros... on the Tools menu.
2. Pull down the "Macros In:" list and select Word Commands
3. Scroll down until you see the command called ListCommands, then click this item to select it.
4. Click Run

Prevent a date from changing automatically. <Top of Page>

Notes:
When you insert a date into a document, it isn't always obvious whether the date is an explicit, non-changing date or, rather, the result of a "field." A field is a command embedded into a document that tells Word to calculate something. In the case of a date field, the field tells Word to calculate the date and insert the result into the document.

When you use the DateAndTime command on the Insert menu, you'll see a checkbox called "Update Automatically." This checkbox tells Word whether to insert an explicit, non-changing date or a date field. If you place a check in the checkbox, Word inserts a field. Every time you open the document, Word updates the field to show the current date. If you clear this checkbox, Word inserts an explicit, non-changing date.

Solution #1:
Unlink the date field and return it to normal text by selecting it and pressing Ctrl+Shift+F9.

Solution #2:
1. Right-click the date and select Toggle Field Codes. This will display something like the following:
{ TIME \@ DD/MM/YY }
2. While this code is displayed, double-click the word TIME and replace it with CREATEDATE. Make sure createdate is all one word. Your code should look as follows:
{ CREATEDATE \@ DD/MM/YY }
3. Now right-click the date and select Toggle Field Codes again.
4. Finally, right-click the date and select Update Field.

Display white text on a black background. <Top of Page>

Notes:
The color of text is a font attribute. The color of the background is a paragraph shading and table cell shading attribute.

Solution:
1. Select the paragraphs where you want to make the change. (Highlight all the text.)
2. Choose Borders and Shading on the Format menu, click the Shading tab at the top of the dialog box, and set the paragraph shading to black.
3. Choose Font on the Format menu and set the Font to white.

Cycle through all open documents with a hot-key. <Top of Page>

Solution:
Invoke the Next Window command by pressing Ctrl+F6. This will cycle through all the open documents within Word.

Jump to the location where the last edit took place. <Top of Page>

Solution:
Press Shift+F5. This is the default key combination for Word's GoBack command. Word can go back to the last three or four places where you edited your document.

Save a preview image of a document or template. <Top of Page>

Solution:
Choose Properties on the File menu and click the Summary tab. Then place a
checkmark next to Save Preview Picture.

Modify the path or filename in a series of hyperlink fields. <Top of Page>

Solution:
1. Pres Alt+F9 to turn on field codes.

2. Do a find and replace to change the paths or filenames.

3. Press Alt+F9 again to turn off field codes.

Create a space between two buttons on a command bar. <Top of Page>

Solution:
Right-click any toolbar and choose Customize. Then, while the Customize dialog is open, right-click any button and choose Begin A Group.

Control where a page break occurs within a table. <Top of Page>

Solution:
Use the following settings to control where the page breaks:
1. Format|Paragraph|LineBreaksAndPageBreaks|KeepWithNext
2. Format|Paragraph|Line BreaksandPageBreaks|KeepLinesTogether
3. Table|CellHeightAndWidth|Rows|AllowRowsToBreakAcrossPages